New rows or columns are added for the copied cells. Paste without overwriting: Choose Edit > Copy, select the destination cells, then choose Insert > Copied Rows or Insert > Copied Columns (from the Insert menu at the top of your screen). If your data range contains formulas but you want to paste only the results, choose Paste Formula Results. Select the top-left cell where you want to paste the data (or select an area of the same dimensions as the cells you’re pasting), then choose Edit > Paste.
Paste and overwrite existing content: Choose Edit > Copy (from the Edit menu at the top of your screen). Existing data is replaced by the new data. Move the data: After selecting the cells, click and hold the cells until they appear to rise off the table, then drag them to another location in the table. Select the cells you want to copy or move. In our sample worksheet, the drop-down list provides a selection of surgeons for you to choose that matches the type of surgery scheduled.When you copy a cell, or move a cell’s data to a new location in the table, the cell’s properties are also copied or moved, including its data format, fill, border, and comments. The main menu (or drop-down list) displays various options with submenus below each one that display further options related to the main menu. JD Sartain / IDG WorldwideĬhoose a doctor from the list or type an invalid entry for an Error Alert.ĭependent drop-down lists are like the submenus in Office applications. If anyone types an invalid name-that is, they try to type in a name that is not on the Acceptable Surgeon’s list, the custom error message that you specified appears when the Enter key is pressed. Click the down arrow and choose a doctor from the list that specializes in the type of surgery on the corresponding row of column A. Notice the arrow for the drop-down list box, and your custom Input Message appears to the right of each cell in this column that you select. Move back to the wks spreadsheet and position your cursor in cell D2.
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We’ve created a sample drop-down list so you can practice the steps, or feel free to use your own data.Įnter the Source range, Input Message, and Error Alerts for your drop-down list box.ġ6. In fact, companies from hospitals and insurance carriers to banks and more use drop-down lists, check boxes, combo lists, and/or radio buttons to minimize typing and user errors. This is how most wholesale and retail companies handle their product lines. This works very well for ordering and inventory purposes because it divides all the products into manageable categories. This allows you to select a product category from the main menu drop-down list box (such as Beverages), then display all the related products from the submenu (dependent) drop-down list box (such as Apple Juice, Coffee, etc.). This is especially useful for fields that require specific information fields that have long or complex data that’s hard to spell or fields where you want to control the responses.Ĭreating dependent drop-down lists (when combined with an INDIRECT function) is another benefit.
Drop-down lists in Microsoft Excel (and Word and Access) allow you to create a list of valid choices that you or others can select for a given field.
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